Salary placement range: $60,634.00 to $69,296.00 per SY (grade 121)

 

Every part of the Phoenix #1 2025 Strategic Plan and Equity Plan runs through the Office of the Superintendent and the Governing Board, so it is imperative that a high-quality administrative assistant attend to the administrative duties of both the Superintendent as well as the Governing Board. The Executive Assistant to the Superintendent provides support and customer service of the highest quality in order to ensure the smooth and efficient operation of the Office of the Superintendent and the Governing Board. This role manages and distributes a great deal of information on a daily basis while also performing Governing Board secretary duties, including organizing, attending, and creating minutes for all Governing Board meetings.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages and produces business correspondence on behalf of the Office of the Superintendent and Governing Board.
• Manages all communications within the Office of the Superintendent and Governing Board. ? Manages calendars and appointments for the Superintendent and Governing Board.
• Represents the Office of the Superintendent and Governing Board as directed in giving assignments, requests, or information to subordinates.
• Maintains the Governing Board meeting schedule with proper notifications as required by law.
• Manages all meetings of the Governing Board with direction from the Superintendent, including preparing agendas and materials, attending all meetings, and generating minutes of meetings as required.
• Supervises the distribution of materials to the public, media, and district personnel; posts notices in a timely fashion.
• Prepares and distributes updates to the Governing Board on behalf of the Office of the Superintendent and other departments.
• Supervises maintenance of official records of The Office of the Superintendent and Governing Board as required by law.
• Makes travel arrangements and hotel accommodations for Superintendent and Governing Board members as directed.
• Processes requisitions and purchase orders as necessary for the Superintendent and Governing Board.
• Maintains Governing Board Policy Manual, and ensures Superintendent is aware of required updates and revisions.
• Supervises the maintenance of the District Policy Manual online with ASBA website.
• Maintains office supplies and orders when needed.
• Performs other related duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE:

• High School diploma or GED
• Two years of experience in Microsoft applications environments

PREFERRED EDUCATION AND/OR EXPERIENCE:

• Certified Administrative Professional or Professional Administrative Certificate of Excellence
• Associate degree or equivalent
• Five years of experience in executive administrative management
• Fluent in Spanish, written and verbal

KNOWLEDGE, SKILLS, AND ABILITIES:

 

Knowledge of:

• Arizona Revised Statutes related to school law, District policies, procedures, programs, and organizational structure

Skilled in:

• Providing exemplary customer service and maintaining a high-quality, professional office environment
• Communicating with a variety of audiences, including staff, partners, vendors, media, attorneys, and the community at large

Ability to:

• Attend evening meetings that are held outside of regular business hours
• Maintain confidentiality and display unquestionable integrity
• Multi-task efficiently and effectively under stress with deadlines, distractions, and multiple reviewers

Core Competencies:

* Serving Others

* Attention to Detail

* Organizational Commitment

* Interpersonal Understanding

 

PHYSICAL DEMANDS & WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms, and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as reading handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision, and depth perception. The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

 

WE ARE PHOENIX #1!

 

At Phoenix Elementary School District #1, we are Inspiring Every Child to Achieve, educating the future leaders of Phoenix! We’re looking for passionate people who want to shape the future to join in our mission of offering all students an excellent and equitable education. The education of our children is a shared responsibility among our community, and we encourage you to apply for the opportunity to be part of that. Every member of our Phoenix #1 family—from our top leadership team to our bus drivers, our nutrition team to our nurses, and our teachers to our technology gurus is shaping the lives of our students every day. We also drive forward the goals of ensuring equity and excellence for all students. It’s not just our work; it is our passion! We are a Pre-Kindergarten through 8th-grade school district in Phoenix, Arizona, established in 1871 as the first free public school district in Arizona. The district boundaries cover an area from 16th Street to 23rd Avenue, and Buckeye Road to Thomas Road.

 

WHAT YOU’LL LOVE ABOUT US:

• Our 14 schools are in the heart of hip Phoenix.
• We are educating the future leaders of Phoenix.
• We have a district-wide Equity Commitment, Statement, and Plan.
• We are accessible by Phoenix Light Rail.
• We want you to relax and refuel with healthy vacation time.
• We have University partners that offer discounted tuition.

NOTICES The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. PESD1 is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, contact Lauren Pagnotta, HR Coordinator, at (602) 257-6072 at least 3 days in advance.